Development Data Coordinator

Reports to: Donor Engagement Manager

Payroll type: Salary (exempt) $45-48k

Days/hours work: 40 hours per week, available Monday–Friday between 8:00 AM–4:00 PM (schedule to be determined in consultation with supervisor).

Location: La Soupe, 915 E McMillian St, Cincinnati, OH 45206

Desired timing of hire: Immediate

Job Posting date: 5/5/2025

Full Job Description

Job Title: Development Data Coordinator

Purpose: The Development Coordinator is responsible for accurate maintenance, management, and reporting of donor data to support fundraising efforts at La Soupe. This position supports donor data entry and reporting, donation processing, basic grants tracking, and administrative tasks related to development. The ideal candidate will be detail-oriented, organized, and eager to contribute to a mission-driven organization in a support capacity.

Key Responsibilities:

Donation Processing & Stewardship

● Accurately process and record donations (checks, online gifts, ACH transfers)

● Prepare, print, and mail acknowledgment letters to donors

● Assists with reconciling finances on a monthly and annual basis with the accounting department, Donor CRM & Data Management

● Enter and manage donor and gift data into our current donor CRM – Little Green Light

● Implement and monitor data entry protocols to maintain consistency and accuracy across records

● Generate weekly internal reports for the Philanthropy Team

● Assist in dashboard reporting and tracking donor touchpoints

● Conduct regular data audits and record maintenance to improve data quality

● Lead exploration of alternative CRM options for future upgrades in FY27 Administrative Support

● Collaborate with the Accountant to reconcile gifts in QuickBooks Online and ensure alignment between systems

● Manage invoicing for the philanthropy department through QuickBooks Online

● Assist with donor mailings, donor communications, and phone support

● Provide administrative support for fundraising campaigns and events, Grants Support

● Coordinate with Grants & Foundations Manager on potential funder outreach

● Help track deadlines, maintain grant calendars, and prepare supporting materials for grant submissions and reporting requirements

● Reimbursement grant documentation

● Ensure timely submission of grant materials in the required platforms

Ideal Candidate:

● Team-oriented professional with the ability to work independently

● Ability to quickly adopt new technologies. Experience with donor CRMs is a plus.

● Proficiency in managing CRMs, Microsoft Excel, Google Workspace, and Asana (or other

project management platforms)

● Keen attention to detail and data accuracy

● Excellent writing and communication skills

● Adheres to data privacy policies

● Project management skills

● Ability to handle routine clerical and administrative tasks

● Comfortable working in a small, collaborative, mission-driven team with a diverse

personality types

Compensation & Benefits:

● Salary range: $45 - $48k

● Full-time, exempt (40 hours per week)

● Free lunch and free parking during work hours

● Flexible schedule within regular business hours

● Opportunity to contribute to a meaningful mission with a passionate team

Benefits: (full-time)

● 11+ Paid Holidays, Free Lunch, Free parking, phone stipend

● Health Insurance available with company contribution, vision, and dental are available at employee cost.

● 401(k) plan - no match, life insurance, and AD&D

● 5 Paid Sick days accruing annually and 2 weeks of annual PTO available after 90 days of employment. Parental paid leave policy after 6 months of employment.

● Opportunity to work with the best crew in the city while helping communities. Please send a cover letter and resume to Melissa Marie, Manager of Donor Engagement: melissamarie@lasoupe.org.

About La Soupe:

La Soupe is a 501(c)(3) nonprofit organization located in the Cincinnati neighborhood of Walnut Hills. It is the largest chef-led initiative in Ohio that bridges the gap between food waste and insecurity. Our team of chefs expertly transforms rescued ingredients into restaurant-quality soupes and meals that are shared with community partners who feed the food insecure. For more info on La Soupe, visit our website at: https://www.lasoupe.org.

Physical Demands and Work Environment:

This role is primarily office-based and includes regular computer work and occasional mail preparation. Must be able to lift up to 25 lbs. Reasonable accommodations will be made.

Equal Opportunity:

La Soupe, Inc. values a diverse and inclusive work environment where every team member matters. All qualified applicants for this position will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation,national origin, genetics, disability, age, or veteran status.